biggest single cause of payroll errors is NOT the payroll department,
payroll processing company or payroll software, but the raw payroll data that is
given to the payroll processor or fed into the payroll software! You
will never eliminate payroll errors until you have accurate raw payroll
data and a seamless payroll interface from your time and attendance
The first objective of any automated time management system is to produce
accurate, reliable and trustworthy raw payroll data, then feed that data
through a payroll interface to the payroll processor or payroll software.
Only then can errors in the finished payroll be avoided!
While the time and attendance solutions that Time Systems configures and
installs for its clients provide many additional benefits–such as applied
labor costs and more efficient workforce utilization–the primary objective
is to insure an error-free finished payroll, and to interface seamlessly
with whatever payroll processing system the client is using so that
computation and conversation errors are eliminated on the front end.
When considering a time and attendance solution, and how to increase
the accuracy of your finished payroll, here are some factors to consider:
||Automated and Independent:
The system that collects raw payroll data should be
automated, non-arbitrary and NOT hardware dependent!
||Editing of Payroll Data:
While your employee attendance system should
produce accurate raw payroll data, it must allow you to edit
that data to account for missed punches, employees working off
site, benefit days and other exceptions to the rule, and that
will further avoid finished payroll errors.
|| Track Benefit Days: Your time management system must track
not just actual time worked, but also keep track of vacation
time, sick and personal days, and comp time or paid leave, and
include that payroll data as part of the payroll interface to
your payroll processing system.
|| Enforce Rules
and Schedules: A truly automated time and attendance
system will enforce work rules and schedules so the raw payroll
data does not include un-worked or unauthorized overtime. This
is especially important because the payroll errors you never
hear about are overpayments!
Copyright © 2006 Time Systems International